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SubFinder Instructions
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YOUYOUR MAIN MENUENU
Press 1
Press 2
Press 3
Press 4
Press 5
Press 6
Press 8
To Leave the SubFinder System
 Press 9




From Main Menu Press 1
  For UNFILLED Press 1
  For FAILED TO FILL absences Press 2
  For FILLED absences Press 3
  To return to the Main Menu Press 9

If you press 1,2, or 3, SubFinder will describe any absences / jobs that fall into the selected category. Details reported will include job number, employee name, absence reason, date(s) and times, and substitute name (if filled). Jobs will be read one at a time, based on the start time. Any absences for itinerant employees will be clearly designated as such.




From Main Menu Press 2
Step 1 Enter the first date of the review (MMDD) followed by the pound sign (#). To begin with tomorrow's date, press star (*).
Step 2 Enter the last date of the review (MMDD) followed by the pound sign (#). For a single day review, press star (*).

FROM THIS POINT FORWARD, SUBFINDER WILL OFFER THE SAME OPTIONS AS LISTED IN THE SECTION TITLED "TO REVIEW TODAY'S ABSENCES."




From Main Menu Press 3
Enter the SubFinder-assigned ID# of the absent employee followed by the pound sign (#). SubFinder will play the selected employee's name.
  If correct Press 1
  if incorrect Press 2
SubFinder will play the ABSENCE MENU:
  For all day today Press 1
  For all day next workday Press 2
  To enter specific dates and times Press 3
  To return to the Main Menu Press 9

(1) For All Day Today or
(2) For All Day The Next Workday
From the Absence Menu
  For all day today Press 1
  For all day the next workday Press 2
SubFinder will play the absence date and times.
  If correct Press 1
  If incorrect Press 2

Enter The Absence Reason
SubFinder will play a list of absence reasons. Press the number of the appropriate reason followed by the pound sign (#). SubFinder will repeat the reason.
  If correct Press 1
  If incorrect Press 2

Is A Substitute Required For The Absence?
  If a sub is required for the entire absence Press 1
  If a sub is required for only a portion of the absence Press 2
  If a sub is not required Press 3

Repeat Normally, Assign, or Request
To let SubFinder select a substitute Press 1
To assign a prearranged substitute Press 2
To request a specific substitute Press 3
To return to the Main Menu Press 4

USE OPTION #2 ONLY IF AN AGREEMENT HAS ALREADY BEEN MADE WITH THE SUBSTITUTE. THE SYSTEM DOES NOT CALL AN ASSIGNED SUBSTITUTE.

If you are assigning or requesting a substitute, enter the substitute's SubFinder assigned ID # followed by the pound sign (#). SubFinder will play the substitute's name.
  If correct Press 1
  If incorrect Press 2

Record Special Instructions
  If you would like to record special instructions Press 1
  Otherwise Press 2
If you press 1, record a short message after the tone. When you are finished, press the pound sign (#). SubFinder will replay the message.
  If correct Press 1
  If incorrect Press 2

Get The Job Number
Always wait for the Job Number before disconnecting or the absence may not be recorded.

(3) To Enter Specific Dates and Times
From the Absence Menu Press 3
Step 1: Enter the first date of the absence (MMDD) followed by the pound sign (#). To begin the absence today, press star (*).
Step 2: Enter the time the absence begins (HHMM) followed by the pound sign (#). If the absence begins at the start of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
Step 3: Enter the last date of the absence (MMDD) followed by the pound sign (#). For a single day absence, press star (*).
Step 4: Enter the time the absence ends (HHMM) followed by the pound sign (#). If the absence ends at the end of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
SubFinder will repeat the date(s) and time(s) of the absence.
  If correct Press 1
  If incorrect Press 2

FROM THIS POINT FORWARD, SUBFINDER WILL FOLLOW THE SAME PROCEDURE USED WHEN REPORTING AN ABSENCE FOR ALL DAY TODAY OR ALL DAY THE NEXT WORKDAY.




From Main Menu Press 4
Enter the JOB NUMBER, followed by the pound sign (#). SubFinder will play the absence, followed by one or more of the following options.
  To hear the absence again Press 2
  To cancel the absence Press 4
  To return to the main menu  
SubFinder will play the ABSENCE MENU:  
  For all day today Press 1
  For all day next workday Press 2
  To enter specific dates and times Press 3
  To return to the Main Menu Press 9
Option #4 will only be available prior to the start of the absence. If you press 4, SubFinder will ask for confirmation.
  To confirm the cancel Press 1
  Otherwise Press 2




From Main Menu Press 5
Enter the JOB POSITION NUMBER, followed by the pound sign (#). SubFinder will play the job position name.
  If correct Press 1
  if incorrect Press 2
SubFinder will play the JOB MENU:  
  For all day today Press 1
  For all day next workday Press 2
  To enter specific dates and times Press 3
  To return to the Main Menu Press 9

(1) For All Day Today or
(2) For All Day The Next Workday
From the Job Menu  
  For all day today Press 1
  For all day the next workday Press 2
SubFinder will play the job date and times.  
  If correct Press 1
  If incorrect Press 2

Enter The Absence Reason
SubFinder will play a list of absence reasons. Press the number of the appropriate reason followed by the pound sign (#). SubFinder will repeat the reason.
  If correct Press 1
  If incorrect Press 2

Enter The # Of Jobs
Enter the # of jobs you wish to create followed by the pound sign (#). SubFinder will repeat the # of jobs.
  If correct Press 1
  If incorrect Press 2
If you press 1, SubFinder will create the requested jobs.

Record Special Instructions
  To record special instructions Press 1
  Otherwise Press 2
If you press 1, record a short message after the tone. When you are finished, press the pound sign (#). SubFinder will replay the message.
  If correct Press 1
  If incorrect Press 2
You will then be given the option to hear the job number(s) for the newly created job(s).
  To hear the job numbers Press 1
  Otherwise Press 2
After selecting either of the above options, SubFinder will provide the following choices.
  To create another job, enter the position number and then... Press #
  To return to the Main Menu Press #

(3) To Enter Specific Dates and Times
From the Job Menu Press 3
Step 1: Enter the first date of the absence (MMDD) followed by the pound sign (#). To begin the job today, press star (*).
Step 2: Enter the time the job begins (HHMM) followed by the pound sign (#). If the absence begins at the start of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
Step 3: Enter the last date of the job (MMDD) followed by the pound sign (#). For a single day absence, press star (*).
Step 4: Enter the time the job ends (HHMM) followed by the pound sign (#). If the absence ends at the end of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
SubFinder will repeat the date(s) and time(s) of the absence.
  If correct Press 1
  If incorrect Press 2
FROM THIS POINT FORWARD SUBFINDER WILL FOLLOW THE SAME PROCEDURE USED WHEN REPORTING A JOB FOR ALL DAY TODAY OR ALL DAY THE NEXT WORKDAY.




From Main Menu Press 6
Enter the number of the list you wish to modify followed by the pound sign (#).
  To ADD a substitute to the list Press 1
  To REMOVE a substitute from the list Press 2
  To return to the Main Menu Press 9

If you press 1, enter the assigned ID # of the substitute. The system will play the name of the substitute that has been added to the list. (The substitute will be added to the bottom of the selected preference list).

If you press 2, enter the assigned ID # of the substitute. The system will play the name of the substitute that has been removed from the list.


From the Main Menu Press 8
Enter the JOB NUMBER followed by the pound sign (#). SubFinder will play the job information.
Step 1: Enter the first date of the absence (MMDD) followed by the pound sign (#). To begin the absence today, press star (*).
Step 2: Enter the time the absence begins (HHMM) followed by the pound sign (#). If the absence begins at the start of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
Step 3: Enter the last date of the absence (MMDD) followed by the pound sign (#). For a single day absence, press star (*).
Step 4: Enter the time the job ends (HHMM) followed by the pound sign (#). If the absence ends at the end of the workday, press star (*). If you enter a specific time:
  For A.M. Press 1
  For P.M. Press 2
SubFinder will repeat the date(s) and time(s) of the absence.
  If correct Press 1
  If incorrect Press 2
Step 5: SubFinder will play a list of absence reasons. Press the number of the appropriate reason followed by the pound sign (#). SubFinder will repeat the reason.
  If correct Press 1
  If incorrect Press 2

GET THE REVISED JOB NUMBERS

ALWAYS WAIT FOR THE REVISED JOB NUMBERS BEFORE DISCONNECTING OR THE ABSENCE MAY NOT BE RECORDED.








   
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